News & Updates

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Bagels!

What a great start to a rainy Friday morning here at EventQuip! Our friend Nick Desiderio from AFR Event Furnishings stopped by with his latest catalogs, new event design software and a treat for the office team.

AFR Visits EventQuip

Nick, Ed and Steve catch up on AFR’s latest furniture offerings

Nick explained how AFR is using the web-hosted software Social Tables to help their clients visualize 3D options when designing room layouts for events. Using the software, he was able put together a quote and a drawing for our client in just a few minutes. Social Tables has incorporated the entire AFR furniture line into the platform so it is easy to create various designs and layouts with a few clicks of the mouse.

AFR Visits EventQuip

Nick gives Steve a demo of “Social Tables” software

Collaborating with other special event partners and learning about their processes helps us to better serve our clients. Nick’s visit was a great opportunity for our staff to stay up to date on the latest event furnishing options and design elements.

In addition to his fabulous furniture rental collection, Nick also brought a big bag of bagels and toppings for our office team. Thanks to Nick for breakfast – the small skirmish over the cinnamon bagel ended painlessly!

AFR at EventQuip

Friday morning breakfast!

 


Winter Work at EQ

Our crew leader Don Freiwald joins us as a guest blogger, filling us in on what happens behind the scenes during  the cold winter months at EventQuip:

When the days are short and the nights are long and the sun is low on the horizon, the EventQuip warehouse team is in full inventory and maintenance mode. Everyone is working hard to make sure all of our equipment, vinyl and parts are all in top shape for the upcoming spring season. Our shop is rumbling with the sound of sanders as our crew refinishes the wooden center poles for our popular sailcloth tents. The poles are handcrafted here in our warehouse and are carefully maintained by sanding, staining and sealing them in preparation for their use in supporting the sailcloth that is favored by so many of our clients.

 

Philadelphia Tent Rental

In our fabrication department, Keith keeps our commercial sewing machine buzzing away, carefully crafting custom made vinyl tent applications and maintaining our high standards by making sure all of the vinyl tent tops and sidewall are kept in excellent shape.

Philadelphia Tent Rental
Philadelphia Tent Rental

 

Elsewhere in the warehouse, there is a team counting, cleaning, repairing and painting the structural equipment that is used in building all of our tents. Here Kevin and Jermaine are color coding and sorting the fittings that we use in building frame tents.

Philadelphia Tent Rental

Philadelphia Tent Rental

 

In the meantime we also have a crew working on maintaining our electrical equipment including exit signs and tent fans.

Philadelphia Tent Rental

Philadelphia Tent Rental

 

Down in the wash pit, our vinyl department is extremely busy, washing between 6,000 and 13,000 square feet of vinyl tenting a day. Our standards for clean and fresh vinyl are very high, and our founder Ed Knight wouldn’t have it any other way.

Philadelphia tent Rental

Philadelphia Tent Rental

Philadelphia Tent Rental

 

Our warehouse manger Eric keeps an eye on the productivity of the crews, ensuring that each task is performed properly and safely. Here Eric takes inventory of the beams that are used in building our temporary structure tents.

Philadelphia Tent Rental

Philadelphia Tent Rental

 

Maintaining, painting, and cleaning our equipment is part of our process that enables us  to produce our award-winning tents and installations. Our crews work year round to ensure that our equipment is always ready for our clients’ special events. As the spring season approaches, we will be prepared to deliver and install the quality tenting, flooring, power and climate control that our clients come to expect from EventQuip.


Training at EventQuip!

At the EventQuip warehouse and office in Lansdale, PA we are hearing the sweet sound of jackhammers pounding stakes into the parking lot. Our crew leaders and operations team are hard at work training our seasonal crew to gear up for our busy season. As the weather gets cooler, more events and parties are being held outside and that means we need some extra hands on deck. Our experienced installers and operations managers have developed a training program to help our new installers learn the ropes of safe and proper tent set-up and removal. Take a look at some of the activity that is happening this week as we prepare to move into party season!

After a protective ground cover is spread out on the ground, the tent tops are laid out side to side and securely laced together.

 

Tent stakes waiting to be hammered into the asphalt help secure the tents. They will be connected to the tents with heavy-duty straps.

 

Here’s our guy Eugene supervising the jackhammer training.

 

Don & Eric hard at work supervising the installation.

 

Learning how to “dress the straps”.  That’s tent-speak for “don’t leave them hanging out all over the place”.

 

Training tent up!  We used a 30′ x 60′ cook tent for this construction.

 

Time to take the tent down – loosening the straps and removing the center poles from the tent.

 

The tent is now down and being ready to be put away. Its amazing how much quicker it is to take it down than to put it up!


Advance Tent Planning for Bad Weather

With Old Man Winter bearing down on us and bringing unpredictable weather events, it is important to remember advance planning for your special event. Ed Knight, our owner, shares an interesting story from several years back.

Ed recalls meeting with our clients and their planner, decorator and caterer at the clients’ home to discuss the initial planning stages for their son’s Bar Mitzvah. Our clients were excited to get their home and grounds ready far in advance of this special day and celebration. They had their event team meet at their home, three years in advance, to begin the initial plans and site evaluation. Their son’s 13th birthday was in early December, and as such, so would the Bar Mitzvah be. The meeting was also set for early December, so everyone would have a sense as to what to expect for the weather. However, this particular December day was unusually mild, with nearly 70 degree temperatures and everyone in short-sleeve shirts.

Our clients knew that they wanted to hold the main celebration under a tent that we would set up in their backyard. Ed did what we call a “site evaluation” where we come to the clients home, talk to them about their expectations and survey the location. We inspect the actual property size, location of the home, trees, walkways, shrubs and access points for the guests, as well as for our crews and equipment.

This is the actual photo that Ed took on the day of the site evaluation, where he laid down tape on the ground to outline where the main tent would be located in the yard. The original plan was for one tent, with retractable sidewall and a catering tent.  The cocktail hour would be held in the yard.

Tent for Bar Mitzvah; Philadelphia Tent Rental

However, Ed knew that it was unlikely that the December day three years later would be equally as warm.  He had to draw up a proposal for bad weather. Now, that is something that we do on a regular basis. Anyone considering an outdoor event needs to fully understand that they might just get a rainy, windy, snowy or swealtering hot day. Sometimes, you might get a freakish out-of-the-blue “Snowicane” that happened to this bride in October 2011.

Ed worked up a “bad weather” plan just in case it snowed or rained on the big day. Our clients were completely aware and prepared for any additional options that they would need. Its a good thing that everything was planned in advance, since this photo was taken the day of the party!

Tent in Snow, Philadelphia Tent Rental

Everyone was kept warm and dry, thanks to advanced planning by all of those involved. Here are some important things to consider whether dealing with a little bit of rain, or a full-on snowstorm:

1. Will there be a need for flooring under your tent?  If the ground is wet, muddy, or snowy, you might need to consider some type of flooring and turf/carpeting to protect your guests shoes and clothing.

2. Will you need additional heating or cooling options? If the weather gets freezing cold, or sweltering hot, we have various options for heating and cooling down the inside of the tents.  We have kept over 1,000 guests warm in the middle of winter and have sheltered guests from rains and winds with our various sidewall options.

3. Your caterer might need additional space under cover. Many parties have space for a catering or “prep” tent.  However, when the weather goes to extremes, those people may need additional heated or cooled space because they won’t have any access to the outdoors, which they frequently use for their “spillover” needs. A catering tent may need to be bigger than originally planned.

4. Covered walkways may need to be added.  This will allow your guests to be warm and dry while moving from the driveways or the event site to the main tent, in addition to the restrooms.

5. Consider adding restroom trailers fully enclosed by tents.  We have a wide variety of restroom trailer considerations from basic to luxury options. This will allow guests ease of use, without having to enter into the main home.

6. Will you need an additional tent for cocktail hour if the weather is bad? Many clients originally plan for outdoor cocktails without cover, but this may be a consideration if the weather does not cooperate.

Our experienced project managers have the knowledge and the skill to design not only your fair weather event infrastructure, but can provide you with optional plans based on the possibility of severe weather. While everyone keeps their fingers crossed for the best weather scenario, the truth is we just never know what kind of weather that Mother Nature will bring.  Our advice is to be prepared!

 


There’s An App For That

On Wednesday, November 14th 2012, we went live with our new mobile website! This new application makes it easier for our clients to navigate our website from their mobile phones. The application is available for iPhone, Android, Windows and Blackberry smartphones. Just enter in our regular web address www.eventquip.com into your mobile browser and you will automatically be redirected to our easy-to-use mobile site. Use the buttons to navigate the site to view our extensive “Portfolio”. Get planning tips and ideas for your event by clicking on “Planning Tools”. Keep up with our latest news by checking our “Blog”. Or give us a call or send us an e-mail with one simple click!  Check out the main menu right here:

EQ Mobile App Party Tents Philadelphia

 

You can also add our app to your phone’s home screen for even quicker access! On your iPhone, once you are on the mobile site, simply double tap the “reminder” that pops up to install the favicon to your home screen. On other smartphones, you can bookmark the site, then add the bookmark as a shortcut on your home screen. Either way, now its easier than ever to view and share our photos and information.

EQ Mobile App Party Tents Philadelphia

Have fun using our new mobile app, and be sure to tell your friends about it!