Equipment

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Check out this Timelapse Video of Our Recent Floor & Tent Installation for a Fundraiser for President Obama

If you’ve never seen a custom-designed tent floor built, piece by piece; or a tent installed within a matter of hours, you’ve got to check this video out! This timelapse video shares the installation of a tent we installed for a recent fundraising event for President Barack Obama at a private home in Gladwyne, Pennsylvania. {Video courtesy of Tyler Knight}


Tenting Over a Pool Requires VERY Careful Planning for this Main Line Philadelphia Wedding

For many, the idea of hosting a large tented event in their backyard seems impossible. The useable area is too small, there’s fencing or landscaping on all sides, the neighbors’ homes are too close, or, as in this case, there’s a swimming pool right smack in the middle.  Have no fear!  Over the years, we’ve had the opportunity to turn challenging logistics such as these into sensational entertaining!  For instance, for a recent outdoor wedding celebration at a private home in the Main Line suburb of Bryn Mawr, we built a tent right on top of the homeowner’s existing pool.  Right on top!

As with every tent installation, our Tent Specialists must first perform a thorough site-evaluation of the property to determine the build’s parameters and safety considerations.  The first site evaluation for this event took place on a snow-covered Winter’s day where the entire backyard and pool were covered in several feet of freshly fallen snow.  A couple months later, when Spring returned to melt the snow, our team was able to investigate the pool area in further detail.  All of our careful (and patient) planning proved invaluable this past September when we started the actual tent installation.

Before we can raise the tent we must first build the floor over the pool.  The team systematically covered the entire pool area — the pool itself as well as the surrounding patios — with an intricately layered design of metal beams, sub-flooring and polished hardwood. Once laid out, as if you were installing a hardwood floor in your home, our in-house installers cut the edges of the flooring panels to conform exactly to the shape of the area.  This allowed us to provide as much square footage as possible, but also the oval and softly rounded shape was pleasing to look at from a design perspective.

On top of the wooden deck we installed a 30 x 50 white pole tent with ambient lighting as well as colorful paper lanterns.  Add crisp white linens tablecloths, natural wood folding chairs, round dinner tables, colorful table settings, and bright floral arrangements and you have the perfect backyard celebration!


Big Tents Get Washed in GIANT Washing Machines

 

Our tents travel from one sensational party to the next, week in and week out.  Known for quality equipment and impeccable service, our clients expect our tents to be clean and in good repair.  To maintain such high standards, we need state-of-the-art equipment to wash, dry and repair our thousands of tents on a daily basis.  Our giant tent washing machine, seen above, is capable of washing TENTS as if you’d thrown bath towels into your own washer.  It’s incredible to see, truly. Once washed, our trained production crew will suspend each tent from the ceiling of our production facility to allow quick, complete drying before being returned to our hard-working inventory.


When It Comes to Tent Sidewall, Do You Know Your Options?

When it comes to renting a tent for your party, every discerning host considers the type of tent to select, sure, but the selection shouldn’t stop at the ceiling.  Just like a house, the style of the tent walls are just as important. Walls or “sidewalls” as they are called in tent equipment terminology, are a must-have functional element that protect the inside of the tent from inclement weather like rain, wind, heat and cold.  Which means, having tent sidewall secured for your event is not up for debate.  You need it.  But do you know which style of sidewall you prefer for your tent?

Thankfully, there are sidewall options available to suit every host’s sense of servicable style.  Such as:

CLEAR SIDEWALL.  Clearly, the most popular sidewall choice because it allows  you to see through it into the outdoors beyond.

CATHEDRAL SIDEWALLS.  Not as popular as they once were, these white sidewalls with their arched-paned windows can be used to simulate a house or ballroom quite effectively.  Combined with other types of sidewall, such as solid white, Cathedral Sidewalls can focus attention where it needs to be and hide everything else.

SOLID WHITE SIDEWALL.  Used to create privacy, hide unsightly equipment or to create clear divisions in spaces, white tent sidewalls are the hard workers in the world of sides.

All standard party tent sidewalls discused and shown above are made from commercial grade vinyl for durability, movability and flexibility.  Yet, with structural tents there are glass window options that can take tent side walls to a whole other level.  (See below).

As for how these tent sidewalls get installed on your tent?  Well, here again, you have several options to choose from when it comes to sidewall management, such as:

  • Fully installed and closed.  We install all the sidewall and fully close it against the elements. The host will have to open all sections of the sidewall they would like open prior to the event;
  • Not installed at all.  We will deliver sidewall panels to the event site in bags and the host will install the sidewall themselves, as needed;
  • Fully installed, draped back and tied to the tent legs. This is a good compromise for the discerning host.  When all the sidewall is already in place but swagged back like drapes to the side poles, all that’s needed is a quick pull and seal when weather gets wet.
  • Bottom battening. Securing the bottom of the sidewall with rope or wooden boards to prevent it from flapping in the wind is not automatically done at every installation.  And, contrary to popular belief, even when your tent is battened down, water will still come in under the sidewall!  No tent is waterproof! and
  • Renting a bigger tent.  Some people prefer not to get sidewall at all, but rather have a tent large enough that their tables, bars, equipment, etc. can be moved away from the weather-threatened edges.

Now, what party host or event planner has time to think about hanging or untying tent sidewall?  Not many.  Which is why our tent specialists strongly urge our customers secure at least one of our tent attendants for the event.  That way, the tent attendant(s) will be on hand to open and close (or install and uninstall) the sidewall, as well as perform any other tent-related duties during the event so that you don’t have to.

For more information on tent sidewall options that best suit your party tent, please call our office at  215-368-6700.


All About Tents and the Importance of the On-site Walk-Through for Outdoor Events

The importance of a site inspection or walk-through of the property to be tented is crucial to the success of the event.  One of our tent specialists will accompany the client, as well as their wedding planner and/or event designer on a comprehensive tour of the grounds to envision how the event will unfold.  Although specifications are not final and will likely morph and change as the planning process continues, at least every logistical challenge is reviewed and processed to ensure an accurate plan and project cost is submitted on the event.  At EventQuip, we believe in knowing as much party planning detail up front as possible.  That, in turn, enables our sales team to provide the client or event planner with the appropriate information and guidance to allow them to make the best decisions for the party.

So grab your note pad, pen and camera and let’s go!  We’ll walk the area with you as the guests would experience the event to uncover all possible concerns/issues along the way, such as:

  • In what manner will the guests arrive?  their own car?  by bus? is there space for cars to pass each other? do we need to provide a tent and/or marquee walkway that gives the guests coverage from rain as they depart their vehicles?  is light needed in these areas to help guests at the end of the night?
  • Where will guests first touch the ground? Is the ground level and hard? or are porta-pathways or custom-built stairs needed to allow guests a safe entrance-way?
  • Are there any disabled guests that would require a ramp for entrance to the event?
  • Where will the party, wedding or event take place?  on an existing terrace? on the lawn? in a field? on a tennis court? in a parking lot? over a pool?
  • Will the event take place on the grass/ground as is? or will a subfloor be needed to level off the floor and offer protection from soggy terrain?
  • Is it a seated dinner? a cocktail style event? will there be food stations, buffets or bars?
  • Is there a lounge area that needs to be placed under the tent? or just outside the tent?
  • Where will the entertainment be placed? do you know how much space they will need? is a green room tent required?
  • Will there be dancing? is a dance floor needed and if so, where will it be placed?
  • Where will your food vendor or caterer set up their kitchen or kitchens?  What is needed for them:  water, power, equipment, trash, lighting? does this are need to be floored?
  • Is there an after-party?  Where do you envision this happening?  Do you want to rent a separate tent for it or reuse one already installed?
  • What restrooms will guests use during all portions of the event? Are portable restrooms needed?  is there easy accessible water or is a self-contained restroom trailer required? is a tent needed to hide the potties?
  • Are there any “ugly” spots or eye-sores that need to be hidden or disguised; such as septic tanks, A/C units, old sheds, etcetera.?
  • Does the landscaping company or gardener need to be consulted on decorative improvements before the tent installation begins?
  • Are there landscaping issues that need to be addressed prior to tent installation? such as tree branches overhanging the access road, or where the tent will be installed, or irrigation systems buried in the lawn, etc.
  • How much power is available on-site?  Are generators needed?  How many and where will they be placed?
  • Is there a concern for climate/temperature control?  meaning, will heaters, fans or air-conditioning units be needed?
  • Where will the water go? What are the additional severe weather control measures in place at the site?  tent sides around the tents?  gutters?  additional marquees and tents set aside?
  • Bug off! Will professional pesticides be needed to control the mosquitos in the event area?
  • Are there any domestic pets that need to be secured away from the noise and construction area for the animal’s safety? (as well as the workers)
  • What is the access to the site?  How will that impact or correspond to the setup time required?
  • For access during inclement weather, will road ply be needed to prevent turf damage and work disruption?
  • Where will all event staff and crew members be permitted to park their cars, trucks and vehicles while they install tents?  Can heavier machines be placed in a safe area near the site?
  • When does everything have to be removed and cleaned up?
  • Where will garbage and trash be taken during the installation, while the party takes place and after the event is over?  is a dumpter needed on property? and will it need to be hidden in a tent?

For more information and tenting tips take a look at our post on Tenting at Home.  Otherwise, our Tent Specialists would be happy to schedule an on-site walk-through at your home or event venue to best evaluate the rental equipment needed for your next party.  215-368-6700.