The basis for all the questions below can frequently be answered by Defining your Basic Event Information. / Key things to address in our first discussion.
- Event type
- Number of guests
- Type of assembly i.e. seated dining vs buffet, cocktails vs dinner, entertainment, dancing, presentation, etc…
- Event date
- Event time & duration
- Who determines the look, feel & budget of the event
For a more in depth analysis of your event download our Checklist for Success [link]
What size tent do I need?
There are many factors that contribute to this answer. Guest Count, Type of activities happening under the tent i.e. dancing, buffets, beverage stations, entertainment, caterers. Complies with Local codes. We are always happy to discuss this with you. We are the Tent expert and available
How much does a tent cost?
This is a broad question with an even broader answer. This question is based on hundreds of possible data points, such as style of tent, purpose of tent, guest count, catering needs, entertainment, location, timeline, climate, and of course budget. We will guide you through your best options to match your needs. EventQuip tenting budgets range from $4,000- $1,000,000.
When do I need to reserve my tent?
For events planned during peak seasons [April- June] & [September – November], one year is recommended. This will also give you the most options. Keep in mind that a reservation includes equipment and labor based on availability. We are happy to help you at any point in your planning process. For the best success call as soon as you can.
Do I need a permit for a tent?
Typically local code enforcement requires the tent company to apply for a permit. The reason for a permit is safety. Local ordinances verify many factors such as; adequate exits, the tent is certified not-flammable and your installation is ballasted correctly.
Does your company work with a particular budget for projects?
EventQuip is a company that focuses on quality tenting and the highest safety levels. We take pride in our ability to masterfully finish projects from early conception to final completion. That said, we do ask our clients to consider having a minimum budget of $4,000.
Do you provide drawings?
CAD Drawings can be a helpful tool when planning special events. After a consultation and we can determine your needs, CAD drawing can be created if necessary for your installation. In some cases they will be required for code enforcement.
Can your tents withstand high winds?
Tents are secure under basic weather conditions. When severe weather, including high damaging wind is in the area, we recommend evacuation. When you are planning a tented event, it is important to have a plan in place for emergency conditions. Learn more about Evacuation Planning and create your own checklist.
Are your tents Waterproof?
Tents are “weather-resistant”, not weather-proof. They provide general protection from rain, sun and a variety of weather conditions based on the type of tent or structure you select, as well as choices such as adding fabric, hard or glass walls to your tent and HVAC options.
Do you schedule onsite meetings?
When tenting is involved, it is standard to begin with a site visit. It’s important to survey the location to make proper recommendations. You’re site inspection will include:
- Discuss Needs
- Position & View
- Above Ground Obstacles
- Surface Type – Safe Anchoring, Flooring
- Truck Access for Tent Install
- Discuss – weather, time of year, wind exposure
- Answer questions or concerns raised in discussion
Do you provide heaters and air conditioning?
Yes, we have many climate control options based on your needs. Everything from Patio umbrella heaters for open space solutions, Propane and fuel oil Heater units for tents with closed walls
Do you rent tables, chairs and linens?
EventQuip strives to be the premier tenting expert and because of this concentration, we offer a basic inventory of tables, chairs and linen for convenience. Tenting is what we do. For the majority of our clients, other rentals and other specialty items and decor are coordinated through your caterer, designer or planner.