The basis for all the questions below can frequently be answered by Defining your Basic Event Information. / Key things to address in our first discussion.
- Event type
- Number of guests
- Type of assembly i.e. seated dining vs buffet, cocktails vs dinner, entertainment, dancing, presentation, etc…
- Event date
- Event time & duration
- Who determines the look, feel & budget of the event
For a more in depth analysis of your event download our Checklist for Success [link]
What size tent do I need?
Guest count, type of event, and activities (i.e. dancing, buffets, beverage stations, entertainment, etc..) all contribute to this answer. Compliance with local codes will also play a part in determining tent size. As your tent experts, we are always happy to apply our knowledge to assist you in choosing the perfect size tent for you event.
How much does a tent cost?
The answer to this question is based on many possible data points, such as style of tent, purpose of tent, guest count, catering needs, entertainment, location, timeline, climate, and of course budget. We will guide you through your best options to match your needs. Our experience has been that clients should consider a minimum budget of $4,000 when thinking about a tented solution.
When do I need to reserve my tent?
For events planned during the peak seasons of April-June & September-November, one year is recommended. This will also give you the most options. Keep in mind that a reservation includes equipment and labor based on availability. We are happy to help you at any point in your planning process. For the best success we recommend that you call as soon as you have set your date.
Do I need a permit for a tent?
Typically local code enforcement requires the tent company to apply for a permit in order to insure a safe tent installation. Local ordinances can vary but most jurisdictions require such factors as adequate exits, non-flammable certification, and proper tent anchoring.
Does your company work with a particular budget for projects?
EventQuip is a company that focuses on quality tenting and the highest safety levels. Keeping these factors in mind, Our experience has been that clients should consider a minimum budget of $4,000 when thinking about a tented solution.
Do you provide drawings?
CAD Drawings can be a helpful tool when planning special events. After a consultation to determine your needs,a CAD drawing can be for your installation.
Can your tents withstand high winds?
Tents are secure under basic weather conditions. When severe weather, including high damaging wind is anticipated, we recommend evacuation. When you are planning a tented event, it is important to have a plan in place for emergency conditions. Learn more about Evacuation Planning and create your own checklist.
Are your tents Waterproof?
Tents are “weather-resistant”, not weather-proof. They provide general protection from rain, sun and a variety of weather conditions based on the type of tent or structure you select. Choices such as adding fabric, hard or glass walls to your tent and HVAC options will also affect the weather-resistance.
Do you schedule onsite meetings?
When tenting is involved, it is standard to begin with a site visit. It’s important to survey the location to make proper recommendations. Your site inspection will include:
- Discussion of Needs
- Tent position & Vista
- Above Ground Obstacles
- Surface Type – to determine proper anchoring and flooring
- Truck Access for Tent Install
- Discuss – weather, time of year, wind exposure
- Answers to questions or concerns raised in discussion
Do you provide heaters and air conditioning?
We have many climate control options based on your needs. From patio heaters for open spaces to propane and fuel oil heat to air conditioning for enclosed tents, EventQuip will help you determine the best climate control solution for your event.
Do you rent tables, chairs and linens?
As the premier tenting expert, EventQuip focuses on quality, complete event infrastructure. We do offer a basic inventory of tables, chairs and linen for your convenience. Tenting is what we do. For the majority of our clients, other rentals specialty items and decor are coordinated through your caterer, designer or planner.