Social Events



What a great start to a rainy Friday morning here at EventQuip! Our friend Nick Desiderio from AFR Event Furnishings stopped by with his latest catalogs, new event design software and a treat for the office team.

AFR Visits EventQuip

Nick, Ed and Steve catch up on AFR’s latest furniture offerings

Nick explained how AFR is using the web-hosted software Social Tables to help their clients visualize 3D options when designing room layouts for events. Using the software, he was able put together a quote and a drawing for our client in just a few minutes. Social Tables has incorporated the entire AFR furniture line into the platform so it is easy to create various designs and layouts with a few clicks of the mouse.

AFR Visits EventQuip

Nick gives Steve a demo of “Social Tables” software

Collaborating with other special event partners and learning about their processes helps us to better serve our clients. Nick’s visit was a great opportunity for our staff to stay up to date on the latest event furnishing options and design elements.

In addition to his fabulous furniture rental collection, Nick also brought a big bag of bagels and toppings for our office team. Thanks to Nick for breakfast – the small skirmish over the cinnamon bagel ended painlessly!

AFR at EventQuip

Friday morning breakfast!


You Should Be Dancin’ – Yeah!

Wood Parquet Dance Floor under Tent in Philadelphia area

Of course you want your special event to be perfect. So many things go into planning a special birthday, wedding, mitzvah or any other big party. You want the setting and ambience to match the mood of your celebration, and the food to be delicious. But most of all, you want to have fun! For most people, fun includes dancing to a live band or a DJ. EventQuip offers many dance floor alternatives to get your guests up and moving! Here are some considerations and information to help you when deciding which dance floor is best for you.

General Dance Floor Considerations

1. Approximately 50% of the people at a party will dance if there is good entertainment

2. One couple needs approximately 9 square feet of space to dance comfortably

3. A younger crowd means that most likely more than 50% of people will dance, but they generally dance closer to each other, and therefore may use a little less space

4. An older crowd indicates that less than 50% of people will dance, but they need more room because the style of dancing requires more space to move comfortably

5. You want to provide a big enough dance floor for your guests, but not so large that it appears empty

See the following chart that provides approximate guidelines for the number of guests and recommended dance floor sizes: 

Dance Floor Size Guidelines *
Total Number of Guests Approximate Number of Dancing Guests at One Time Size Options
60 30 12′ x 12′
90 45 15′ x 15′
130 65 18′ x 18′
170 85 20′ x 21′
200 100 21′ x 24′
230 115 24′ x 24′
270 135 24′ x 28′
* Note, all estimates and sizes are approximate.  Please call for custom sizes for your event. We have many custom sizes and options available.

Take a look at some of the floors we have done in the past, and let us know what you think! We can install our dance floors directly onto outdoor grassy surfaces (provided they are protected by a tent), on top of our leveled flooring, or at an indoor venue, either directly onto carpet, tile, granite or other hard surface.  We can even create elevated floors so that everyone can see the action. EventQuip has beautiful oak parquet dance floors, all black floors, all white floors, and we can do custom checkerboards or other designs.  We can also create custom decals and laminates that are adhered to the dance floor for a signature look.

White Dance Floor installed over a Pool under Tent; Philadelphia Tent, Bucks County Dance Floor, Montgomery County Dance Floor

This 18′ x 18′ white dance floor was placed on a custom elevated floor that we installed to extend over our client’s outdoor pool.  It is all enclosed by a large clear span tent that was set up adjacent to the back of the client’s home to act as the lounge and main party space for this special event.


Dance Floor on Grass Under Clear Top Tent Main Line Philadelphia

For a rustic wedding on a family farm last fall, the bride and groom chose a traditional and warm wood parquet floor for their guests to enjoy. This was installed directly on the level grass surface and is secured by beveled aluminum trim around the edges.


Custom Laminate Dance Floor Philadelphia

Here’s our wood parquet dance floor covered with a custom laminate decal that our client loved.  The decal is affixed to the floor with a special laminate backing that is durable enough for dancing, but can be easily removed when the party is complete.


Black & White Checkerboard Dance Floor Philadelphia

Here’s a fun black and white checkerboard dance floor that reflects the black and white color scheme of this party. Its placed under a white frame top tent and surrounded by our charcoal outdoor carpeting.


White Dance Floor under Pole Tent Philadelphia

At this Lilly Pulitzer-inspired wedding along the Delaware River, our client asked for our gleaming white dance floor to keep the party bright!  Surrounding the dance floor is our plush tan carpeting installed over leveled flooring.


Wood Parquet Dance Floor in Ballroom Philadelphia

Here’s another example of our wood parquet dance floor, this time installed on top of carpet inside a special events venue.


Former PA Governor Ed Rendell on our White Dance Floor Philadelphia

Finally, we have former Pennsylvania Governor and former Philadelphia Mayor, Ed Rendell tearing it up on our white dance floor under a pretty little clear top tent!



The Devereux Foundation’s 100th Anniversary Gala

This past Saturday night, we were honored to be the “Tent Sponsor” for the Devereux Foundation’s 100th Anniversary Gala Celebration. The Devereux Foundation is a national non-profit behavioral health organization based in Philadelphia that has been assisting and educating children and adults with intellectual, emotional, developmental, and behavioral challenges for 100 years. This centennial anniversary was celebrated on the upper terrace in front of the Philadelphia Museum of Art.

Our sales team and installers have worked with the Philadelphia Museum of Art on other events in the past, and we were asked again to bring our expertise and skill to provide an outdoor venue for this special occasion. Planning sessions for the large clear structure began February 2012, and culminated nine months later with this spectacular sight:

Clear Top Structure Tent Philadelphia Museum of Art Exterior for Devereux 100

Guests first enjoyed a cocktail hour and silent auction inside the museum itself, then made their way into the 18,042 square foot structure that we had erected just a few days earlier. After a warm welcome from Robert Kreider, the President and CEO of Devereux, the celebration got underway. The Master of Ceremonies was none other than legendary Channel 6 ABC Anchorman, Jim Gardner, who spoke eloquently of the foundation’s accomplishments to the nearly 900 guests. The Mayor of Philadelphia, Michael Nutter was also an honored guest and keynote speaker as well. An inspiring film directed by Sam Katz  told the tale of the last 100 years of Devereux (Devereux, A History).

Clear Top Structure Tent Philadelphia - Interior Devereux

EQ Entrance Sign at Devereux Clear Top Tent Structure Philadelphia

Following the film, speeches and an exciting live auction, guests enjoyed the beautiful decor by Table Art and creative cuisine by Stephen Starr Events. Then they danced the night away on our wooden parquet dance floor to the energetic EBE band L.A. Stars.

Clear Top Tent Structure Philadelphia Art Museum

Dancing at Devereux Clear Top Tent Structure Philadelphia
In order to keep the guests comfortable (particularly those in sleeveless evening gowns), we installed our heating system, which was ducted into the structure for a steady supply of warm air. We also used solid glass sidewalls to enclose the tent on the parkway side for extra warmth and an elegant look.
Glass Sidewall Clear Top Structure Tent Philadelphia
As one of the sponsors for this amazing celebration, EventQuip was lucky to receive a table for ourselves. It was the first time for several of us to actually be inside the tent enjoying the party, instead of working!
EQ at Devereux Clear Tent Structure Philadelphia
Here’s two of our office girls, Carrie and Rebecca excited to be there!
Clear Top Structure Tent Philadelphia Guests
Thanks to all of our hardworking crew for making EventQuip shine at this very memorable event!

A Backyard Party Celebrates the Start of Summer

Tents for Backyard Parties Summer Celebrations Eventquip

Nothing says SUMMER! like a party in the backyard! As you can see from these images, some backyard BBQ’s are more elaborate than others. This past weekend we returned to a client’s home to assist her with her second summer celebration. With the installation of a 20 x 20 structure on the teak terrace next to the pool we were able to give the party hostess additional space for the event.  As tents are not just for rain, guests were able to enjoy their cocktails out of the hot sun as well as dance the night away in a lighted pool cabana.  The tent was positioned on a terrace nestled between the lawn and pool, allowing guests to mingle in several areas but still stay close for fabulous energy.  Local event designers, Evantine Design gave the party a Moroccan flare with low cocktail tables, brightly colored pillows, beaded curtains, lanterns and leopard prints. Eventions Productions installed landscape lighting in the trees, shrubs, outdoor fireplace and pool, as well as ambient lighting in the tent and on the terraces.  Later in the evening, the onsite lighting technician worked with the deejay to turn the cabana tent into a disco with moving lights and groovy tunes.  What a fabulous way to turn your backyard into a celebration!

Backyard Tented Parties Summer Events Philadelphia EventQuip

Backyard Party Philadelphia Wedding Tent Rental

Outdoor Fireplace Tent next to pool EventQuip Philadelphia Outdoor Parties

Leopard Moroccan Summer Party EventQuip Philadelphia Tenting

Cocktail Tables Lawn Parties Outdoor Events EventQuip

Patio Lounge Terrace Tents EventQuip Tenting Philadelphia Parties

Tents next to the pool backyard parties eventquip tent rental

Not Just Any Party in the Backyard, a Surprise 50th Birthday!

Dinner Tent for 16 Evantine Design EventQuip Eventions Melissa Paul-c

We love getting last minute calls from clients looking to install a tent in their backyard, even if the call comes in just four days before the event! In this case, the request was for a small tent for a surprise 50th birthday party dinner. We installed a 20 x 20 Losberger structure on an existing teak deck nestled between a swimming pool, jacuzzi and stone terrace. A little challenging but nothing we’re not prepared for as working in elegant backyards and on lavish estates is just part of the job.  Once the tent was secure, teams from Evantine Design and Eventions Productions installed lighting, draping, chandeliers, furniture and flowers for a fabulous 50th celebration!  {Photos: Melissa Paul} Read more…